After the Friday noon deadline has passed, call
the Hilton at 913-345-2661 and ask for the Sharon. If she is not
there, ask for Thomas.
host will need an exact headcount. You and s/he will need to decide on the seating
arrangement, based on the number of attendees.
It is unacceptable to call repeatedly with addendums to the headcount. A
single addendum Thursday morning is a good practice. If you have significant changes,
notify the host only once each day. This will help if the host needs to change the
seating or make other accommodations for us, but calling for one or two people is not
helpful. The more we help the host, the better job the host can do for us.
Understand that people normally call an hour after the deadline, or the day after. Use
good judgment, but generally, they have missed the deadline and are not entitled to the
Because the presence of a physical nametag may help when sorting out who gets the
discount, you may not want to print nametags for late registrationsif a physical
nametag makes no difference to the person collecting the money (this may be you), print it
Print attendee name tagsbut dont wait until the last minute to do so. E-mail
an updated attendee spreadsheet to your treasurer.
Arrive 30 to 60 minutes before the dinner meeting, with the nametags and registration
Treasurer: Ensure you have a receipt book! And you will get unregistered
attendees. Let unregistered attendees know they need to see you right after the
presentation if they want to get the differential refunded to them. There is a
possibility, because of no-shows among those who registered. No guarantees.
Treasurer: you will sign the check for the dinner meeting. Make sure you compare
Wyndhams headcount with yours. Resolve any differences politely!
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